T&C's

Welcome to the Evri Privacy Notice. This privacy notice will inform you as to how we look after your personal data and tell you about your privacy rights and how the law protects you.

Protecting Your Privacy
At Evri, we are 100% committed to protecting the personal data we process as a business.

For all our services, the data controller — the company that’s responsible for your privacy— is Evri Limited (trading name Evri) ICO registration number Z4921268.

Our registered office is:

Capitol House,
1 Capitol Close,
Morley,
Leeds,
LS27 0WH

The company is registered in England and Wales with Companies House No. 03900782.

Further information on how you can contact us with any questions on how we protect your privacy can be found at the end of this notice. Our Data Protection Officer (DPO) is responsible for overseeing questions in relation to this Privacy Notice. 

 It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

The Data We Collect About You
We collect information that is specifically provided by you as part of an application process. We will collect the following (but not limited to):

• Name, address, email, telephone number
• CV (if applicable)
• Equal opportunities monitoring information (defined as special categories data) - this information is purely for statistical analysis and monitoring purposes
• Answers to application questions
• Any other information you wish to provide in support of your application

We are using Contract as our legal basis for processing, which means we can use your details and information so that we may assess your suitability for employment with us, as well as carry out our statistical analysis of recruitment.

Why do we collect this information and who do we share it with?
Details you provide in this application:

• Will be held on our computer systems and may be downloaded by Evri colleagues;
• Will be used to deal with your application;
• Will be made available to us and our processors;
• Will be used for communication with you regarding the vacancy;
• Will be used to satisfy legal requirements;
• Will be used for statistical analysis; and
• Will be held and may be used to contact you about other vacancies.

We will store your application data for 12 months after the application has been received. After this period, it will be fully anonymised.

We may use some automated screening tools as part of this application process. The answers you provide to one or more of the questions (excluding any special categories/equal opportunity questions) may result in your application being automatically declined. This technology is used to help us manage the high volume of applications we receive and can assure applicants the same outcome would occur if we manually reviewed your application. The reason for the decline will be made available to you in your candidate account.

Only if you are successfully recruited, we will upload your details to our HR system. As a member of staff you will sign a contract of employment and agree to additional terms on how your data is handled and stored.

Cross Border Transfers
Where permitted by applicable law, we may sometimes transfer personal data collected about you to countries within the European Economic Area (EEA). The safeguards we have in place around transfers of personal data within the UK have been deemed sufficient by the European Commission, and we do not adopt additional controls.

Also where permitted by applicable law, Evri may transfer the personal data collected about you to the countries outside the EEA that may not be deemed to provide the same level of data protection as the UK, as necessary to perform the contract with you and for the purposes set out in this notice.

Evri has implemented either standard contractual clauses set out in the UK International Data Transfer Agreement (IDTA) or supplementary measures to secure the transfer of your personal data to these third countries.

Your Legal Rights
You have a lot of rights relating to your personal information. You have the right to:

• Request Access - The right to access the personal information we hold about you. This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
• Request Correction - The right to request the correction of inaccurate personal information we hold about you (although you can probably do most of this through your Account)
• Request Deletion - The right to request that we delete your data, or stop processing it or collecting it, in some circumstances where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request. 
• Request Transfer - The right to request that we transfer or port elements of your data either to you or another service provider. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
• Object to processing where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which overrides your rights and freedoms.
• Request restriction of processing - This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
• Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

Within your candidate account, you can also use the Download Data feature to generate an XML file of the current data we hold on you that you have provided and/or have access to within the account.

No Fee Usually Required  
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

What We May Need from You  
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Contacting Us
If you have any questions about this privacy notice, including any requests to exercise your legal rights, you can do so either by:

• Email - Please contact the DPO via data.protection@Evri.com
• Or by using the company’s address below.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Complaints
If you wish to make a complaint about our collection or use of your personal data, please contact us in the first instance so that we may seek to resolve your complaint.

If you wish to raise a complaint, or just have questions, please contact data.protection@Evri.com or by regular mail to:

Data Protection Team
Evri
Capitol House
1 Capitol Close
Morley
Leeds
LS27 0WH

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). If you wish to do so, our ICO registration number is Z4921268